Repair Order Invoicing - BMW Engine Oil And Other Bulk Materials (SI B01 09 15)
Publication date: 2023-05-11Reference number: SI B01 09 15
REPAIR ORDER INVOICING - BMW ENGINE OIL AND OTHER BULK MATERIALS
SERVICE CAMPAIGN BULLETIN
| BMW: | All Models |
SERVICE INFORMATION
This Service Information bulletin (Revision 04) supersedes SI B01 09 15 dated May 2018
What's New:
- This SIB has been completely re-formatted
- The RO invoicing and the claim submission procedure has been updated
- An updated cross-reference to SI B11 01 21 BMW engine oil has been added.
SITUATION
For claim submissions, some BMW repair-related bulk materials (engine oil drum/tanker, HT-12 coolant drum, refrigerant tanks) have either a:
- Separate restocking ordering part number and a separate repair order (RO) billing part number that is invoiced at the proportional quantity (1/10-liter unit price), or there is
- One restocking ordering (rounds up when ordered) and billing part number that is invoiced on the repair order at a quantity needed (liter or oz unit price).
FOR CENTERS USING BULK SUPPLY ENGINE OIL (DRUMS OR TANKER DELIVERY)
The use of BMW one-liter bottles and/or the five-liter container of engine oil are no longer eligible for claim submissions and reimbursements except for the BMW diesel engine vehicles and certain older BMW Motorsport (M) vehicles where the engine oil is not available in a drum or by tanker delivery.
Refer to SI B11 01 21 BMW ENGINE OIL for the most current information.
CAUSE
This bulletin provides the procedure for repair order invoicing for the used/refill quantities of bulk engine oil and other bulk materials for claim submissions.
All center DMS should be able to support this billing procedure. Claims that are not submitted as outlined below will be automatically returned to your center for correction.
CORRECTION
Follow the instructions in the PROCEDURE section.
PROCEDURE
INVOICING BULK SUPPLY ENGINE OIL (DRUM OR TANKER DELIVERY)
- Billing part numbers are available to invoice partial quantities of engine oil at one-tenth (1/10) liter increments,
- These special one-tenth engine oil part numbers are required for claim submission for those centers that order, stock and dispense "bulk supply" engine oil.
Example: A center dispenses BMW 0W-20 engine oil from a 209-liter drum
- A G20 (330i Sedan) with an B46D engine is in your workshop and it requires 5.75 (5,75) liters of engine oil to perform an engine oil service with filter.
- When invoicing this line item on your repair order for claim submission, submit for a quantity-58 (rounded*) one/tenth liter units as follows:
| PARTS | QTY | FP NUMBER | DESCRIPTION | UNIT PRICE |
|---|---|---|---|---|
| Job # X | 58 | 83-21-2-NNN-NNN | BMW Group LL-17 FE+ 0W-20 (1/10 Liter) | ##.## |
Or:
| COST | SALE | COMP | LIST | NET | TOTAL | |
|---|---|---|---|---|---|---|
| 58 83-21-2-NNN-NNN | ||||||
| BMW Group LL-17 FE+ 0W-20 (1/10 Liter) | ### | #### | 0 | ##.## | ##.## | ##.## |
Important Notes
*When the engine oil quantity goes to hundredths, always round up to the next 1/10th liter.
For parts inventory replenishment, please continue to purchase the bulk quantity part numbers.
INVOICING ONE (1) LITER BOTTLES OF ENGINE OIL WHEN APPROPRIATE
This applies to the BMW diesel engine vehicles and the applicable older BMW Motorsport (M), continue invoicing and claiming the:
One-liter bottle part number for the whole liter quantities needed,
Plus Sublet (Code 4) for the proportional quantity of last additional one-liter bottle that is needed at Dealer Net plus your centers handling.
Example: A center dispenses BMW 0W-30 diesel engine oil in one-liter bottles
- An F15 (BMW X5 xDrive35d) with a N57T diesel engine that requires 6.5 liters of engine oil for an engine oil service with filter.
- When invoicing this line item on your repair order for claim submission, first claim the whole liter portion with the BMW part number at a quantity of six (6).
| PARTS | QTY | FP NUMBER | DESCRIPTION | UNIT PRICE |
|---|---|---|---|---|
| Job # X | 6 | 83 21 5 NNN NNN | BMW TwinPower Turbo LL-12 FE 0W-30 | ##.## |
Or:
| COST | SALE | COMP | LIST | NET | TOTAL | |
|---|---|---|---|---|---|---|
| 6 83 21 5 NNN NNN | ||||||
| BMW TwinPower Turbo LL-12 FE 0W-30 | ### | #### | 0 | ##.## | ##.## | ##.## |
And then:
Claim the remaining 0.5 (5/10ths) of a liter in sublet under sublet code 4 as outlined in the Warranty Policy and Procedures manual under Section 8 - Warranty Administration > Jobs/Instructions and Repair Line Items.
SUBLET - BULK MATERIALS (RO AND CLAIM COMMENTS REQUIRED)
| Sublet Code 4 | $##.## | Reimbursement for proportional quantity of the BMW engine oil part number used. |
Sublet reimbursement calculation for claiming the partial quantity of engine oil needed (based on the BMW liter pa
Itemize the sublet amount on the repair order and in the claim comment section.
For non-BMW Maintenance program claim submissions, the above procedure also applies to the all claim-related bulk material claim-related submissions.
PARTS INFORMATION
Obtain and confirm the part numbers for your specific vehicle by entering the chassis number in either ETK or AIR which considers specific equipment and/or options.
For BMW engine oil, refer to SI B11 01 21 and/or the Aftersales Bulletin for the applicable ordering and RO billing numbers.
Also refer BMW Chemical Program for information on other recommended repair-related bulk materials, for example:
| Part Number | Description | DN Unit Price |
|---|---|---|
| 83 19 5 A32 851 | HT-12 Antifreeze RTU (Bulk 1/10 Liter) (Pre-mix Drum) | 1/10 liter |
| 83 19 2 221 349 | R134a Gas (1 oz unit) (30lb/480oz tank) | 1 oz |
| 83 19 2 446 563 | BMW Group R-1234YF - (1 oz unit) (10lb/160oz tank) | 1 oz |
CLAIM INFORMATION
This service information bulletin provides claim-related parts invoicing and claiming information.
When invoicing for a claim submission, the 1/10th quantity can be quickly determined by just moving the decimal point (or comma) to the right as shown in the following examples.
- 6.5 liters (6,5) of engine oil, you will submit for a quantity-65 1/10-liters, or
- 6.55 liters (6,55) of engine oil, you will submit for a quantity-65.5 (or 66 rounded) 1/10-liters.
FEEDBACK REGARDING THIS BULLETIN
| Technical Feedback | To submit feedback for the technical topics of this bulletin: Submit your feedback in the rating box at the top of this bulletin |
|---|---|
| Warranty Feedback | To submit feedback for the CLAIMS section of this bulletin: Submit an IDS ticket to the Warranty Department, or use the chat available in the Warranty Documentation Portal |
| Parts Feedback | To submit feedback for the PARTS section of this bulletin: Submit an IDS ticket to the Parts Department |